Student Policies

Attendance policy

Employers as well as the College authority expect punctuality and regularity from the students. Daily attendance records are kept on file and shared with funding agencies and Student Aid upon request. Please note that the government has the right to revoke financial assistance based on poor attendance and/or academic performance.

The following attendance policies apply to all QCT College students:

• Students are expected to attend all classes, labs, trips, etc., in which they are registered. Evaluation in any course is cumulative and based on class assignments, participation, and examinations. Your instructor will inform you about course evaluation schemes.

• Excused absences will be granted by the instructor for illness when accompanied by a doctor’s note stating the number of days approved for sickness. As well, excused absences are granted for bereavement, family illness, and other causes as approved by the instructor.

• Students must inform the campus before the start of class in case of failure to attend. All required documentation (doctors’ notes, etc.)must be presented to the instructor immediately upon returning to class.

• Where a student misses a period of time through illness, he or she is still considered enrolled at QCT College and will be charged accordingly if the has not been granted leave of absence.

• Lateness and leaving class early will be treated in the same manner as unexcused absences.

• It is the student’s responsibility to catch up on any work missed because of absences. Excessive absenteeism, in most cases, results in a student’s inability to maintain academic standards as set by the QCT College.

Student Records Retention and Disposal

QCT College will ensure that all student records are properly stored, maintained and handled confidentially. Administrative and instructional staff members at QCT College will be permitted access to all or a part of a student’s record in order to carry out their duties.

Upon completion of your program of study you are entitled to an official transcript of academic achievement if the College has received payment of all fees. There is a policy on retention and disposal of students’ records.

The College requires that Records be retained for specific periods of time, taking into account legal or other institutional requirements.

The retention periods set forth in the attached Records Retention and Disposal Schedule are the minimum retention periods required by QCT College.

At the conclusion of the retention period, the Records should be properly disposed of under this Policy. Requests to deviate from or modify this Policy or these retention periods must be made to and approved by the College Records Retention and Disposal Committee.

Complaints and Resolution

QCT College has a dispute and resolution policy. This policy includes Sexual Violence, Sexual Harassment, Bullying and any other complaints. This policy which may be amended from time to time by the College management.

These Procedures should be read in conjunction with the QCT College Sexual Violence, Sexual Harassment and Bullying Policy. These Procedures are designed to deal with both concerns and formal complaints of Sexual Violence, Sexual Harassment and Bullying.

The President has the authority to relieve against any time limits outlined in these procedures where an extension is needed in good faith and where it is believed to not substantially prejudice either party.

Withdrawals

If you wish to withdraw from the program and terminate the contract, you must provide written notice to the College in a way that you can verify the date the notice was delivered to the College.

The contract is considered terminated on the date that the written notice is received by the College. You should be aware that the College may also terminate your enrolment in the program by providing written notice to you.

The contract is considered terminated on the date that the written notice is received by you. If you are receiving student financial assistance, you will notify your funding source of your withdrawal or the termination of this contract. You must review the relevant Regulation, and understand the Regulation with respect to the retention and repayment of fees (i.e. registration fees and tuition refunds) in the case where this contract is terminated. You understand that if you terminate this contract on or before the 4th business day after signing this contract, the College must refund any tuition or other fee paid by you or on your behalf.

Student Dismissal Policy

A student may be dismissed from QCT College if one or more of the following situations arise: 

  1. A student breaches QCT College’s Academic Dishonesty Policy.
  2. A student has been placed on academic probation and has not met QCT College’s academic standards in two successive module/courses.
  3. A student demonstrates other inappropriate conduct including, but not limited to, willful disruption of class, discrimination, sexual harassment, abusive or threatening language or gestures, injury to persons, damage to property, theft, the use or distribution of illegal drugs, and/or the consumption or distribution of alcohol. 
  4. A student breaches QCT College’s Improper Computer Usage and Pornography Policy.
  5. Where a student discontinues attending classes, fails to provide proper notice and fails to adhere to his/her defined tuition payment schedule the College may dismiss that student once his/her account becomes delinquent.
  6. A student fails to adhere to QCT College’s tuition payment policy.

These policies apply on campus and during all QCT College activities off-campus.

Student Misconduct

Student Misconduct is a very serious issue in QCT College. The list of the different types of Student Misconduct is just NOT LIMITED to the following:

  1. Disruptive or abusive behavior, such as verbal harassment, consistent profanity or vulgarity.
  2. Physical abuse of another, including assault, battery or rape.
  3. Intimidation or stalking another member of the college community, including hazing.
  4. Illegal drug use or underage drinking.
  5. Vandalism, graffiti, or defacing college or personal property in any other way.
  6. Possession of weapons on college property.

Dishonesty

Dishonesty is also a rather indistinct term, but it’s also normally included in the codes of conduct. These include, but NOT LIMITED TO:

  1. Misuse of the enrollment policies, and allow other to use their online ID (Class and Material Access).
  2. Lying to professors or other college officials.
  3. Failing to provide the proper identification in class or exam.
  4. Incomplete documentation.
  5. Failing to appeal with in 15 days of action.
  6. Working as a spy, and to promote other schools, or mislead the students.
  7. Spreading the rumors and effect the credibility of the institution/class.
  8. Cheating on tests or assignments, including breach of copy rights.